Executive Assistant
Who We Are
Xnurta powered by SparkX, is an AI-powered ad management platform for brands, sellers and agencies, on Amazon and beyond. We deliver exceptional advertising performance through AI-powered ad technology, advanced analytics and expert services that give advertisers unparalleled advantages. Our technology enables both advertisers and our own experts to create customized advertising programs that consistently increases sales, saves time in campaign creation and optimization, and delivers consistent campaign performance. By providing advertisers with flexibility and transparency in how they want to utilize the best of AI and human intelligence, we empower them to customize the level of automation and granularity of their advertising strategies.
Our Values
Our core values are the foundation of our culture and the driving force behind our innovative approach to retail media advertising.
Humble Excellence: Humility is the cornerstone of excellence. We emphasize respect for clients and stakeholders, aiming to educate, serve and foster strong relationships.
Always Learning Mindset: Continuous adaptation and a growth mindset are crucial to our team, as there’s always more to learn and new ways to innovate.
Extreme Accountability: Everyone is expected to take full ownership, ensuring communication of any obstacles while delivering results.
Diverse Thinking: While expertise in Amazon Ads is valued, we also prioritize diversity in experiences, including backgrounds from brand, agency, tech and other industries.
Customer Obsession: A relentless commitment to understanding and prioritizing our clients' needs, ensuring exceptional service and value at every touchpoint to drive innovation and foster loyalty.
Position Overview
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide high-level administrative and operational support to our executive leadership team.
The ideal candidate has previous experience supporting C-suite executives or senior leadership, exceptional communication and organizational skills, and a strong interest in leveraging artificial intelligence to improve productivity and streamline daily operations.
This is more than a traditional administrative role. We're looking for someone who anticipates needs, takes ownership of complex responsibilities, and actively identifies opportunities to improve executive workflows through AI, automation, and modern technology.
This position requires a high degree of professionalism, discretion, adaptability, and the ability to thrive in a fast-paced, evolving startup environment. The salary range for this position is $90,000 - $110,000 depending on experience and qualifications.
Key Responsibilities
Executive & Administrative Support
- Provide comprehensive administrative support to executive leadership, including complex calendar management, scheduling, meeting coordination, and prioritization of competing demands.
- Act as a trusted partner to executives, anticipating needs, proactively resolving scheduling conflicts, and ensuring leadership remains focused on strategic priorities.
- Coordinate domestic and international travel arrangements, including flights, accommodations, itineraries, and expense reporting.
- Prepare executive presentations, meeting agendas, reports, correspondence, and other business materials.
- Manage confidential and sensitive information with the highest level of discretion and professionalism.
- Track action items, deadlines, and follow-ups to ensure timely execution of executive priorities.
- Serve as a professional point of contact between executives, employees, clients, and external stakeholders.
AI & Process Optimization
- Actively leverage AI tools such as ChatGPT, Claude, Microsoft Copilot, or similar platforms to enhance administrative efficiency and executive productivity.
- Identify opportunities to automate repetitive administrative tasks, improve scheduling workflows, and streamline information management.
- Use AI to assist with meeting preparation, research, document drafting, summarization, and executive reporting.
- Develop and improve workflows that integrate AI-powered productivity tools into daily executive operations.
- Stay informed about emerging AI technologies and proactively recommend tools or processes that improve organizational effectiveness.
- Ensure responsible use of AI tools while maintaining strict confidentiality, data security, and accuracy standards.
Executive Operations & Cross-Functional Coordination
Coordinate executive meetings, leadership offsites, company events, and other strategic initiatives.
Partner with HR, Finance, IT, and other departments to support executive priorities and operational needs.
Assist with special projects, research, and business initiatives as assigned by leadership.
Maintain organized documentation, records, and executive communication systems.
Support office-related coordination and administrative needs at our Bellevue headquarters.
Help establish scalable processes and operational efficiencies as the company continues to grow.
Qualifications
3+ years of previous Executive Assistant experience, preferably supporting C-suite executives, founders, or senior leadership.
Demonstrated experience managing complex executive calendars, travel arrangements, and confidential communications.
Strong proficiency with modern productivity tools, including Google Workspace, Microsoft Office, Slack, and virtual meeting platforms.
Experience using AI-powered tools such as ChatGPT, Claude, Microsoft Copilot, or similar technologies in a professional setting.
Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills, with a polished and professional approach.
Strong judgment, discretion, and ability to handle confidential information appropriately.
Proactive, resourceful, and solutions-oriented mindset with the ability to work independently.
Ability to adapt quickly to shifting priorities and operate effectively in a fast-paced environment.
Ability to work onsite at our Bellevue, WA office Monday through Thursday, with Fridays remote.
Preferred
Previous Executive Assistant experience in a technology, SaaS, AI, or high-growth startup environment.
Experience directly supporting a CEO, founder, or multiple C-suite executives.
Familiarity with AI-powered automation platforms and workflow tools such as Zapier, Notion AI, or similar solutions.
Experience coordinating international travel and supporting globally distributed teams.
Experience with project management tools and executive reporting.
Demonstrated success improving administrative processes through automation or technology.
Experience supporting executive-level meetings, board presentations, or strategic planning initiatives.
What Success Looks Like
In this role, success means:
Proactive Executive Support: Executive schedules, communications, and priorities are managed seamlessly, with potential issues anticipated and addressed before they arise.
AI-Driven Efficiency: AI tools and automation are actively incorporated into administrative workflows to reduce manual work and improve productivity.
Operational Excellence: Meetings, travel, projects, and executive deliverables are coordinated accurately and efficiently.
Strong Communication: Leadership and cross-functional stakeholders receive clear, timely, and professional communication.
Ownership & Accountability: Responsibilities are managed independently, deadlines are consistently met, and solutions are proactively identified.
What We Offer
Competitive salary and benefits package.
A supportive and inclusive work environment.
Competitive PTO